Guidelines

Fill out the web submission form . Include an abstract of your paper (100-500 words) and select the network (called tracks in the new system)  you think suits your subject best. The conference language is English, the abstract and paper should also be in English.
 
You have the option  to add key words to your proposal. 

Important! You can get in touch with the chairs of the network if you want to discuss your proposal first. But please note that it is only actually proposed when you register and submit online and on time via the webform.

As session organizer for a regular panel session: gather four (max five) speakers who will each present a paper on a related topic (the authors), a discussant who will start the discussion with a prepared comment on the papers and a chair. The roles of session organizer, chair and discussant can be fulfilled by the same or different persons. (NB an author cannot act as chair or discussant in the session. He / she / they can act as such in other sessions). Confirm participation and arrange with these individuals the (date of) exchange of papers and the way the session will be conducted. If possible, have one or more substitute speakers available in case one of the speakers withdraws.

The ESSHC is an in-person conference.

We prefer sessions that are interdisciplinary and international. Please note that the conference language is English. We encourage alternative formats. Meet the author, roundtable, workshop, film with introduction, etc.  

How to submit a panel in Ex Ordo 

• In the online submission form you can select "submit a new panel". Select the track (network) you want to submit your panel to. Note that it is only possible to select one track, but if you would want to combine tracks then please say so in the description. 
• Enter a title and a description of the panel -> This is not the title and description of one of the papers being presented in the panel! 
• Add any of the co-organisers of the panel. Add their names, email, affiliation, and country. A 'Convenor' is the person who is organising the panel, the main person to contact. A 'Discussant' is someone who has prepared comments beforehand on the papers presented in the panel (see above). A 'Panel chair' is someone who will keep track of time and will manage a nice flow of interaction within the panel. -> These roles are not the panelists who will present their papers!
• Select the topic / network (again) and then write down any additional equipment you might need for your panel. Then lastly, add keywords that match the topic of your panel.
• When all of this is done, you will be able to go to the 'My panels' page and you can add paper abstracts to your panel by clicking 'submit to panel.' There you can add the title and abstract of a paper, add the author(s) and any additional information. Note that the Convenor (you) is automatically selected as one of the authors of the paper, if this is not the case then deselect yourself after you have added the information of the right author. 
• It is also possible to share the link of the panel (which you will receive by email 15 minutes after you have submitted your panel, or which you can find on the 'My panels' page) with panelists so they can add their own information and paper abstracts. 

Important: You can contact the chairs of the network if you want to discuss your proposal first. But please note that it is only actually proposed after you register and submit online and on time. 

We cannot stress this enough: presenting a paper is not the same as reading it out loud to your audience. Here are a few basic tips that may be open doors, but that does not make them less useful:

Do not read your paper!

Apart from the fact that it is impossible to read your entire paper in the 15 to 20 minutes you will have for your presentation, if you do try, you are missing the point of what a presentation should be and you miss the opportunity to "sell" your paper and your research to the audience. The audience will get bored and lose interest within minutes if not seconds.  When you feel you need something on paper to help you get all the important points across, you can write out the presentation and read that.

Structure your talk

Basically. Introduction: Tell them what you are going to tell them  - .
Heart of talk: Tell them  -
Conclusion: Tell them what you just told them.

Using powerpoint is an option not an obligation.

Powerpoint and similar applications can be used in support of your talk, but they can also be distracting. Do not put too much information on one sheet and certainly not the entire text of your paper (yes, this has actually been done). Keep it clean and simple and limited to only a few. Do not just read what is on the sheet. Your audience is quite capable of reading that and in the process you might turn your back on the audience, which does not help you to connect..

Prepare

Take your time to prepare your talk, and if possible have a look at the room some time before you have to present to get a feel for the room. Do not just take a deep breath and plunge in, but take some time to give your audience the chance to quiet down and then introduce yourself. Start with a small anecdote or story to connect with the audience and then move on to the serious bit.

If you type "How to present a paper" or something similar in Google, you'll get lots of links to interesting and helpful websites.  The structure of Ted talks may be a bit cliché, but they do work.

Distribution of papers
Please contact the paper authors and co-authors of your session and make sure they upload or send you and the discussant(s) their paper one month before the start of the conference.
Please distribute the papers to all other participants in the session.

Sessions
You are free to structure the session as you see fit, as long as all authors get the same amount of time to present their paper and there should be plenty of time for discussion. The participants will be used to the way most sessions are conducted. It might be useful to realise that this is the format both paper presenters and other participants expect, unless you tell them otherwise. In this 'standard procedure' each participant presents his or her paper. The time allotted to each participant obviously depends on the number of papers presented in the session, but would normally be something like 15-20 minutes. As chair you have to be very strict about the time a speaker has to make sure each presenter will get to present.  After that the chair or another discussant starts the discussion with a short comment connecting the papers.  This should not be another "paper" showcasing the discussant and should not take up too much time.

After that the discussion is open to everyone. Please make sure that there is at least half an hour, but preferably more, time left for this discussion. Also stress to the participants that they should not read their paper to the audience, but present their work. 

Roundtable sessions and Meet the author sessions are conducted in more or less the same way: the chair might want to give an introduction, in a Meet the author session the author should have about 15 minutes and in both types of sessions enough time should be left for a discussion with the audience (at least half an hour, preferably more).